Office Manager

Requirements

• Proven experience as Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of office administration responsibilities, systems, and procedures
• Proficiency in MS Office (Excel, Outlook)
• Excellent time management, multitasking, and prioritization skills
• Attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Creative mindset with ability to suggest improvements
• Strong Intermediate English level or higher

WILL BE A PLUS

• Experience in multinational companies
• Knowledge of travel management systems
• Event planning skills

Personal Profile

• Highly organized and detail-oriented
• Strong interpersonal skills and ability to work with diverse teams
• Proactive problem solver with creative thinking
• Comfortable handling multiple tasks in a fast-paced environment

Responsibilities

• Organize office layout and order stationery/equipment
• Maintain office condition and arrange necessary repairs
• Organize office operations and procedures
• Schedule meetings and appointments
• Partner with HR to update and maintain office policies
• Ensure timely invoicing and payments
• Manage contract and price negotiations with vendors and service providers
• Control office budget and ensure accurate reporting
• Provide general support to visitors
• Assist in onboarding new hires and coordinate employee gifts
• Address employees’ queries regarding office management issues
• Liaise with facility management vendors (cleaning, catering, security)
• Plan and coordinate in-house and off-site activities (parties, celebrations, conferences)
• Plan, book, and coordinate travel arrangements for colleagues and clients
• Provide travel expense reports and recommendations for cost reduction
• Maintain travel database of frequent travelers and suppliers
• Perform other duties as reasonably assigned