Department Coordinator

Requirements

• At least 1 year of experience as a Coordinator, Business Assistant, or similar role
• Proficient in the use of Microsoft Office tools, especially Excel, PowerPoint, and Word
• Upper-Intermediate (or higher) level of spoken and written English
• Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines efficiently
• Strong verbal and written communication skills, with the ability to work effectively with colleagues at all levels of the organization
• Strong analytical skills to support accurate data reporting and ensure data integrity
• High attention to detail, with a strong commitment to delivering precise and high-quality work
• Ability to switch between tasks quickly and work independently

WILL BE A PLUS

• Skills in creating structured presentations (PowerPoint, Canva, or Figma)
• Experience in the IT industry

Responsibilities

• Provide the VP with timely information and support
• Coordinate the VP’s schedule: meetings, calls, internal reviews, and external briefings
• Perform various ad hoc tasks for the VP
• Manage operational workflows within the department to ensure smooth task execution
• Conduct research, gather data, and prepare analytical summaries and insights
• Coordinate communication between internal teams, external partners, and vendors
• Maintain control of the company’s tracking system
• Oversee process and report management
• Prepare reports, documentation, meeting notes, memos, and presentation materials
• Assist in organizing off-sites, online events, reviews, and strategy sessions